How can users share Power BI reports with others?

Users can share Power BI reports with others primarily by publishing them to the Power BI Service or by sharing report links. When a report is published to the Power BI Service, it becomes part of the cloud-based platform where users can easily access, view, and interact with the reports through a web browser or a mobile app. This method also facilitates scheduled updates and the ability to collaborate in real-time with others in the organization.

Sharing a report link allows users to provide direct access to specific reports or dashboards, enabling recipients to view the reports without needing to share any files or attachments. This is advantageous because it ensures that all users see the most current version of the report and can interact with the underlying data as needed.

Exporting to PDF, creating web views, or distributing reports via email attachments has limitations, such as lack of interactivity or difficulty in keeping the shared content up to date. While those methods may be useful for specific scenarios, they do not provide the same level of accessibility and collaboration features offered by the Power BI Service and direct links.