What is the best way to ensure all team members can access a report in Power BI?

To ensure all team members can access a report in Power BI, it is essential to share the report with appropriate visibility settings. Sending an email notification when sharing the report is an effective way to alert team members about its availability. This ensures that everyone knows the report exists, and it provides them with direct links and instructions on how to access it.

Making sure that everyone is informed reinforces collaboration and encourages team members to engage with the report. It can be critical in environments where not all users automatically check Power BI regularly, as the email serves as a prompt to view the new or updated report.

While getting email addresses can help you identify and connect with team members, it does not directly facilitate access to the report. Assigning the Viewer role is vital for granting access, but it does not ensure that users are aware of the report without additional communication. Limiting the report to specific users would hinder access instead of ensuring all team members can view it, as it restricts visibility rather than promoting it.